Digital Process Optimization

We automate what holds you back.

Smart workflows with AI, low-code & n8n: Whether management, customer service or internal back office. We build digital processes that really save time. Customized, secure and ready for immediate use.

Build your first workflow now!

Smart Workflows with Low-Code

We rely on proven no-code and low-code technologies such as n8n to implement customized workflows quickly and flexibly.

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Individually customizable

Workflows are tailored precisely to your processes. Whether complex approvals, multi-level logic or individual triggers: we develop solutions that really suit you.

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Versatile integration

Whether Google Workspace, Microsoft 365, HubSpot, Slack or your own databases. Thanks to flexible interfaces, low-code works seamlessly with your existing tool landscape.

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Safe

Data encryption, rights management and GDPR-compliant hosting in Germany or on your own servers.
Ideal for sensitive data, critical interfaces and high compliance requirements.

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Scalable

From small helpers to complex system landscapes. Workflows grow with your company. New requirements can be added flexibly, without any system disruption.

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Cost-saving

Automation replaces manual routines and permanently reduces workloads. This means you can get more done with the same team or reduce the workload in a targeted manner. Once set up, the workflow is reliable, low-maintenance and economical.

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Immediately usable

No complex code, no long development phases: Low-code makes automation tangible. We often deliver the first workflows after just a few days. Testable, expandable, productive. So you can quickly go from pain point to noticeable relief.

Who is this relevant for?

  • Companies with a Microsoft or Google environment.
  • Teams that want to get rid of time wasters.
  • Companies with limited IT resources.
  • Organizations with digital growth.
Start needs analysis!

Examples from practice

HELPDESK & TICKETING

  • Answer FAQs automatically: Bots in Slack or Teams provide instant answers directly from your knowledge base.
  • Manage tickets intelligently: Automatic sorting, prioritization and forwarding
  • Automatically reset passwords: Self-service reset instead of manual effort.

MARKETING & SALES

  • Enrich leads automatically: Augment forms from HubSpot, for example, with real-time data from verification services.
  • Automated follow-up actions: Emails or tasks are triggered automatically when statuses or actions change.
  • Evaluate feedback automatically: AI analyses customer feedback and detects negative sentiment. If necessary, a discount offer is automatically created and a personalized email is sent.

MCOMPLIANCE & DATA PROTECTION

  • Automate audit processes: Compliance checks and reports run automatically. Risks are identified at an early stage before they become critical.
  • Enforce guidelines reliably: Deviations in systems are automatically detected, reported and rectified.
  • Manage data protection with legal certainty: data is automatically archived or deleted precisely in accordance with regulatory requirements.
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We automate what you use every day.

This is how we work

1.

Identify potential & define use cases

We identify the biggest levers for automation.

2. 

Develop flow & use it directly

We build your first flow. Concrete, usable and expandable.

3. 

Support & further development

We support you as an external workflow unit in the long term.

Cloud or On-Premise: Data security that works.

We rely on technically tested, GDPR-compliant solutions that fit seamlessly into your IT landscape.

The choice is yours:

  • Cloud hosting in certified data centers in the EU or Germany
  • With on-premise solutions directly on your organization's servers

No matter which model you choose, your data remains under control. We ensure the highest security standards and transparent processing from the first interface to the last API call.

Why ORCAYA?

  • Owner-managed agency
  • 40+ bright minds
  • Technologically open & hands-on
  • Scalable & pragmatic

Clients who trust us.

Let's build your first workflow!

Together we create more efficient processes, reduce costs and enable new growth. Arrange a live demo with Timo!

Get in touch now!